What's New

2011/12/12

Accommodation - Changes for 2012

Non-smoking and Smoking Rooms

Since 2010, a new provision was added in the Terms and Conditions of the Standing Offer stipulating that accommodation establishments cannot charge more for a smoking room. Should an employee be told that the room will be more expensive because it is a smoking room, the employee should immediately contact the Accommodation and Car Rental Contract Management Section at tpsgcservicesdevoyage.pwgsctravelservices@tpsgc-pwgsc.gc.ca for action.

Rate Adjustments

Rates offered in the 2012 Accommodation Directory are considered maximum rates.  Preferred suppliers that have been awarded a Standing Offer will have the option to reduce their rate offering during the course of calendar year 2012. Rate reductions will be adjusted in the Directory.

Canadian and US City Rate Limits

In an effort to improve the quality of the information offered in the Directory, PWGSC has incorporated two (2) new tables in the Preface that contain the city rate limits for Canada and the U.S.A.

Car Rental - Changes for 2012

Additional Charges

For 2012, the Standing Offer terms and conditions were changed to reflect the fact that car rental companies have to incorporate additional charges for rentals into their daily government rate. The only charges that are considered acceptable above the daily rates are the Vehicle Licensing Fee (VLF), the Airport Concession Recovery Fee (ACRF), the Air Conditioning Surcharge Recovery Fee (ACSRF) and the winter tire management fees. Taxes are also extra.

Insurance Coverages

We recommend that employees refer to the Collision Damage Waiver (CDW) of the Terms and Conditions, as well as the section on Insurances of the Preface to familiarize themselves on insurance coverages. Also, employees should be aware that the rental contracts must be made out to "Canada, as represented by (insert department name)". This must apply at all times as insurance laws have changed in Ontario and Alberta that now stipulate that, if this is not done, then the employee's own car insurance becomes the insurance of first instance for Public Liability and Property Damage (PL/PD). Please make sure that your rental contract reflects this information at the time of pick-up.